The President, President-elect and Immediate Past President, because of the particular offices they hold, are automatically members of all councils, committees and other work groups. Such members are termed “ex officio” members. An ex officio member is not elected or appointed to a particular council, committee, task force or work group. When an ex officio member ceases to hold office, that person’s membership on the council, committee or other work group terminates, and the new holder of the office assumes the ex officio membership.
Unless other provisions are adopted, an ex officio member is a regular working member of a council, committee, or task force, is counted in determining the quorum, and has all the rights and responsibilities of any other member of the council, committee or task force, including the right to vote. One who is not expected to be a regular working member of the council, committee or task force should not be designated as an ex officio member, but should instead be made an invitee, advisory or consultant member. An invitee, advisory or consultant member has the right to attend meetings, participate in debate, and make motions, but is not counted in determining the quorum and does not have the right to vote.
Chairs may request resignation of any member who has an unexcused absence from any two consecutive meetings.
The Board of Directors, councils, committees and work groups shall meet in open meetings, which any member of CMS and invited guests may attend. By majority vote of the voting members present at a meeting, an open meeting may be moved into executive session which shall be restricted to members of the official body and such others as the body shall determine.